Sample ILL Policies

 

We have gathered here ILL Policy samples from a variety of libraries. The policies are grouped according to library type:

• Public
• Academic
• School
• General Policy Sample

 

Public Library ILL Policy Samples:

 

CEDAR FALLS PUBLIC LIBRARY INTERLIBRARY LOAN POLICY

Cedar Falls Public Library recognizes the importance of interlibrary loan to provide materials of specialized interest to supplement the local collection.  The cost of ILL must be considered in determining those items appropriate to request.

In general, these items shall not be requested:

• Mass market paperbacks
• Best sellers (while on list of less than 6 months old)
• Ephemeral materials (pamphlets)
• Items likely to be requested again
• College texts or other direct curriculum support materials

In general, these items shall be requested:

• Out-of-print items
• Expensive items ($20.00 or more in value)
• Highly specialized materials with little local continuing interest
• Fiction and hardbound materials listed in Book in Print, if they seem appropriate to these guidelines.

Borrowing from other libraries:

The Cedar Falls Public Library will make every effort to borrow material, mainly books, from other Iowa libraries or out-of-state libraries if not available in Iowa.

Patrons will pay any expenses incurred in ILL, except return postage, which will be paid by the Cedar Falls Public Library.

Expense may be as follows:

1. Book charges – some out-of-state libraries charge $5.00 to $10.00 for ILL books, otherwise they will not lend items out-of-state.  (There is no book charge on in-state books.)
2. Copying expenses
3. Postage – if the borrowing library must pay postage both ways.
4. Microfilm rental – patrons doing genealogy research will pay the rental fee when the material arrives at the Cedar Falls Public Library.
5. Overdue costs – patron will be assessed these costs.
6. Replacement costs – items not returned shall be billed to patron as billed by the lending library.  This may include processing costs as well as replacement cost of item.
7. Special handling costs – some libraries request their materials be returned in special ways and these costs will be passed on to the patron.
8. Any other charges – patrons will be asked to pay other charges such as damage to materials.

Patrons using ILL services must have a Cedar Falls Public Library card and be in good standing.

Number of items:

Patrons are limited to 3 ILL requests per week.  The reference desk will not hold requests.

Loaning to other libraries:

The Cedar Falls Public Library will loan materials in accordance with ALA Guidelines.

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MCBRIDE & DISTRICT PUBLIC LIBRARY ILL POLICY

You must be a patron in good standing to place an interlibrary loan request through McBride & District Public Library.

We are unable to request materials that are published within the last 12 months, or that are in audio or video format.

Any patron can only have 2 active requests at any one time.  Feel free to place more requests, and we will queue them for you, and place the orders in sequence.

As the McBride & District Public Library is responsible to the lending library for the timely return of ILL materials, overdue fines of $0.25 per day will be charged for late returns.

Renewals are decided by the lending library.  If you would like to renew an ILL, please let us know in advance of the due date, to give the lending library time to respond.

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Academic Libraries:

 

EMERSON COLLEGE ILL POLICY FOR BORROWING FROM NON-FLO LIBRARIES

Interlibrary Loan (ILL) is available for books and non-rush journal articles.  These materials are ordered from other libraries across the country.  The Library will also order ERIC documents through ILL, as well as dissertations, videos, and CDs, if available.  Books take about two weeks, on average, while journal articles and ERIC documents take 7-10 days.  Some articles may be available through Rush Delivery.

This service is available only to students, faculty, and staff with valid borrowing privileges.  Please be sure you have checked the Library Catalog carefully before submitting a request to determine if we own the material you need.

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FRAMINGHAM STATE COLLEGE ILL POLICY

Interlibrary Loan (ILL) is the cooperative exchange of items among institutions for the purpose of fulfilling the informational needs of their patrons.  At Henry Whittemore Library, the Interlibrary Loan Office is responsible for borrowing materials that are not owned by the Library but are requested by Framingham State College faculty, staff and students.  It also lends items to other institutions that make requests. 

Whittemore Library belongs to the Minuteman Library Network.  One of the benefits of network membership is a daily delivery of materials from other Minuteman Libraries to fulfill our patrons’ requests.  Items are also exchanged with libraries and other institutions outside the network by mail, fax, and daily delivery.

Requests are usually processed within 48 hours of receipt.  Most items are obtained within two weeks.  Henry Whittemore Library strives to satisfy each patron’s requests, however, some items may not be available due to the item’s scarcity.  Additionally, some items may only be available from institutions that charge a substantial lending fee.

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MOUNT HOLYOKE COLLEGE LIBRARY ILL POLICY

Interlibrary loans are transactions in which materials are made available by one library to another for the use of individuals.  Mount Holyoke College Library offers interlibrary loan services to faculty, staff, students, and alumnae with local addresses.  Please use the electronic forms to request a book or periodical article.  You may also request the renewal of material you have on loan through ILL.

The interlibrary loan code for the Five College Libraries states that lending libraries will practice as liberal and unrestrictive a policy as possible.  However, requests for loans are limited to those items the borrowing library does not own.  Requests to borrow are made electronically from one library to another.  Turnaround time for a request varies from three days to several weeks.  Within the Valley, patrons should allow for one week to ten days.

Every effort will be made to locate requested materials at libraries that do not charge for services, but if the requested material is available only at libraries that charge, the Interlibrary Loan Office will inform the patron of all charges before requesting the material.  Patrons are responsible for such charges.

Patrons will be notified by email when the item(s) have been received by the library.

Loan Periods:

Loan periods are determined by the lending library.  Most allow a month to loan on books, but restrict periodicals, reference books, and microforms to one week.  All interlibrary loans are subject to recall at any time by the lending library.  Interlibrary loan materials must be returned to the Mount Holyoke College Library.

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School Libraries:

HOPKINTON HIGH SCHOOL LIBRARY, CONTOOCOOK, NH

The Hopkinton High School Library provides a wide range of materials that support and enhance the curriculum, and that reflect the varying needs and interests of its students and faculty. In this information-rich era, however, no school library can afford to be self-sufficient, and a library's ability to provide access to resources beyond its walls is a measure of its success.

For this reason, the Hopkinton High School Library participates in New Hampshire's interlibrary loan (ILL) program. This means that we borrow and loan materials in cooperation with other libraries, in compliance with the New Hampshire InterLibrary Loan Protocol (1993).

 

Borrowing:

The Hopkinton High School Library will provide the resources to meet the ordinary needs and interests of its primary clientele. Consequently, material borrowed from other locations will be limited to those items that do not conform to our library's collection development policy, or for which there is no recurring demand.

In borrowing from other libraries, the Hopkinton High School Library will

• provide interlibrary loan services to students and staff alike
• exhaust its own resources before requesting material from other locations
• use an interlibrary loan form (printed or electronic) that conforms to the American Library Association's recommended standard
• make every effort to borrow first from other school libraries, and then from smaller public libraries, reserving large public and university library collections for last resort
• comply with the Copyright Act of 1976 and the Commission on New Technological Uses of Copyrighted Works (CONTU)
• pay the return postage costs (only) associated with each transaction
• see that all items are returned to lending libraries on time, and in good condition (individuals who lose or damage ILL materials, or who incur late charges, are liable for all such costs)
• adhere to any restrictions that the lending library places on the use of their material

 

Lending:

The Hopkinton High School Library will lend materials to all libraries that participate in the New Hampshire ILL system. Each loan will be made at the discretion of the Librarian, with the understanding that the needs of Hopkinton's students and staff will take precedence.

In lending to other libraries, the Hopkinton High School Library will

• loan all non-reference books, to include fiction, non-fiction, paperback, professional, and story collection items, on a 5-week, non-renewal basis
• provide copies of magazine and newspaper articles
• loan multimedia material by special arrangement only
• ·respond to all ILL requests within 2 working days by filling or denying the request, or by acknowledging a reserve
• pay the sending postage costs (only) associated with each transaction
• accept emergency telephone requests, when made by a Librarian and followed up with a completed ILL form
• make this ILL policy available on request

 

Miscellaneous:

• When possible, the NHSL van service will be used for delivery and return of ILL items.
• Should the cost of photocopies become onerous, a per-page fee may be instituted.
• No overdue fines will be charged. Libraries that fail to return material within one month of its due date will be billed at full replacement cost, and will be denied service until the record is clear.
• Libraries who routinely keep materials beyond the 5-week loan period may be denied further loans.

 

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ST. PAUL'S SCHOOL, CONCORD, NH

What is Interlibrary Loan?

Ohrstrom Library's Interlibrary Loan (ILL) service allows you to get materials which are unavailable at Ohrstrom Library from other libraries. This is usually a free service. The length of time it takes to get materials varies but generally takes two to three weeks from the date of requests. In order to obtain these materials, the Library follows the guidelines outlined below.

Ohrstrom Library also lends materials to other libraries. The Library is an Online Computer Center, Inc.* participant, a member of Nelinet, and a signatory to the Nelinet reciprocal borrowing agreement.

 

We are pleased to reciprocate with other academic libraries in no-charge borrowing agreements.

 

*OCLC is a nonprofit, membership, library computer service and research organization

 

Eligibility:

 

 

All faculty, staff, students and faculty families of St. Paul's School may use the ILL service.

 

Materials Available:

The following materials generally may be obtained:

• Books
• Articles (magazine and newspaper)
• Theses (limited availability)
• Dissertations (limited availability)

 

Materials Not Available:

The following materials generally cannot be borrowed:

• Items owned by Ohrstrom Library that are currently checked out or on reserve
• Entire issues of periodicals
• Entire conference, symposia, or workshop proceedings
• Reference Books
• Fine and rare books
• Software
• Audiovisual materials (some exceptions exist)

 

How To Request Materials:

Request forms are available at the Circulation Desk. Please use one form per request. Fill out the forms as accurately and completely as possible with a specific source noted for reference.

 

For Book Requests Include:

• Title and author or editor of item
• Publisher and place of publication
• Date
• Source of reference (e.g.,: Britannica, v.10, p.102)
• Date after which item is not needed

 

For Photocopy Requests Include:

• Title and author of article
• Complete title of source of article (e.g., journal or conference proceeding)
• Volume, issue number, date, and page numbers
• Source of reference (e.g.: Reader's Guide, 1980, p. 54)
• Date after which the copy is not needed

Before you submit your request please check the Online Catalog to verify that the Library does not own the material. Also, consult with a Reference Librarian to make sure that you are not overlooking other useful materials the Library may own.

 

Where To Submit Requests:

Give completed ILL forms to a Librarian in the Reference Office or at the Front Desk.

 

Is There A Limit?

 

Please limit the number of requests you submit to five to seven items at one time. If you submit more than three items please prioritize your submissions in order of importance.

 

How Long Does It Take?

It generally takes two to three weeks to search, request, receive and process each ILL transaction. The time needed to fulfill an ILL request depends upon the accuracy and completeness of the request, the difficulty in locating the requested item, and the amount of workflow in the Interlibrary Loan Department (both Ohrstrom's and the lending institution).

If your material is needed immediately check with a Librarian to see if alternative materials or means to obtain requested items are available.

 

How Much Does It Cost?

There is generally no charge for items received through ILL. If we cannot find a lender who will lend an item for free we will let you know. We may still be able to get the item but there will be a charge. The Reference Librarian will contact you to discuss this if needed.

 

Where To Pick Up Materials:

Photocopies for faculty and staff will be mailed to them. Books, photocopies for students, and other material which must be returned to the lending library are held in Ohrstrom Library. You will receive an e-mail or voicemail message when your requested material arrives. Materials may be picked up and signed out at the Circulation Desk.

 

Length Of Loan:

Photocopies are yours to keep. Books and other materials are usually loaned for a two to three-week period with one renewal (if permitted by the lending library). ILL renewals must be requested three days in advance of the due date. Call or see the Reference Librarian for renewals.

 

Return all borrowed materials at the Circulation Desk. The borrower is responsible for the loaned materials; damaged or lost items must be paid for, at the cost charge by the lending library.

 

Fair Use and Copyright Laws:

The Interlibrary Loan staff observes copyright regulations and will return requests that appear to violate the law. For more information on fair use and copyright laws, please view Middlebury College Library's Resources on Copyright Regulation.

 

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MOUNT GREYLOCK REGIONAL SCHOOL LIBRARY

Interlibrary Loan Policy

Mount Greylock Regional School Library Media Center is a source of a wide range of materials including print, non-print and on-line databases for the school and community to access. The resources strive to enhance the curriculum and support the interests and needs of the students, faculty and community. In order to accomplish this, the library participates in MassCat, a union catalog of school, specialty and small libraries provided by Western Massachusetts Regional Library System. As a member we agree to loan to and borrow from other libraries across the state.

Borrowing:

Lending:

 

General ILL Policy Sample:

 

INTERLIBRARY LOAN POLICY

Interlibrary loan (ILL) allows patrons to access materials between libraries.  ILL is a resource sharing procedure which carries with it the responsibility to lend and the benefit of being able to borrow.

ILL is available to library patrons.  Library staff will conduct a reference interview to identify the specific information requested and determine the citations(s).

As ILL is priority, interlibrary loan requests will be filled by the lending library the same day or by noon of the following day.  Materials will be returned to the lending library within seven days of receipt of the material or as specified between the borrowing and lending library.

Patrons will be charged 10 cents per page for ILL photocopies and any fees imposed by the lending libraries.